Without the headaches
Imagine this: You walk into your next church meeting, open up Orderly Meetings, and everything is already in place—your agenda is organized, your minutes are prepped, and you know exactly what needs to happen next. Sound too good to be true? It’s not.
Orderly Meetings was built specifically for church board and committee secretaries and clerks.
In fact, Orderly Meetings is designed by a church Session clerk, for clerks.
We know the unique challenges that come with being the glue that holds a meeting together. You’re expected to create agendas that cover all the right topics, track every decision, and ensure that nothing falls through the cracks. But let’s face it—there’s a lot of information to juggle and doing it all manually just doesn’t cut it anymore.
For most secretaries and clerks - prep for next month starts as soon as the last meeting ends... You have a to do list:
- Send out the minutes to the attendees for review and corrections.
- Start the agenda for the next meeting, share with the chair or moderator. (are you still sending this back and forth via email, trying to keep track of what version is current?)
- Generate a "packet" for distribution.
- Distribute the agenda and attachments to the board, Session, Vestry, Trustees, Committee, and other attendees. (Then send an updated copy whenever there's an addition.) More email?
- Answer questions from board members who couldn't open the attachment or get into your Microsoft or Google cloud files.
- Convert the agenda to your template for minutes.
- Attach any reports or presentations to the minutes.
- Generate a packet for permanent records.
- Chase signatures.
- Make a list of motions and send them to whomever is assigned to actually do work of the motion.
- Submit to denominational review committees.
- And more...
All this on top of your day job and other shepherding duties.
With Orderly Meetings, you’ll be able to:
- Easily Create and Manage Agendas: Drag and drop items, set time limits, and even include notes or reference documents so your meetings stay on track.
- Take Minutes Without the Stress: Use our simple interface to log decisions, actions, and votes as they happen, so you don’t have to worry about what you missed.
- Track Actions and Follow-Ups: Automatically assign tasks to team members and track when they’re completed. No more “didn’t we decide on that already?” moments.
- Keep Your Records Organized: Everything is stored securely in the cloud, meaning you can find last year’s minutes or next week’s agenda with a few clicks.
For Denominational Review Committees: Reviewing church records across different congregations can feel like a never-ending stack of paperwork.
Whether it’s making sure every church is in compliance, or pulling together records for a denominational audit, you’re often stuck managing a ton of data without a clear system.
Are you frustrated by:
- Chasing church Session or other board clerks and secretaries to turn in their records on time.
- Receiving records via email, mail, carrier pigeon?
- Switching from PDF to Word to a Google doc to paper to a picture depending on however the submitting clerk sent the records to you?
Orderly Meetings takes the chaos out of compliance.
Here’s how we help you:
- Simplified Record Review: Instantly access meeting records, revie based on your checklists, and ensure that each congregation is meeting standards without hunting for details.
- Standardized Documentation: No more guessing if a church is using the right format. With Orderly Meetings, everyone’s using the same system, so it’s easy to find what you need, when you need it.
- Seamless Reporting: Generate reports that provide a clear snapshot of where each church stands in terms of compliance and documentation, without having to pull data from different sources.
- Collaborate Effortlessly: Share notes and exceptions, ask for clarification, or flag issues directly within the platform, ensuring everyone on the committee is on the same page.
Orderly Meetings isn’t some overcomplicated tool designed for corporate boardrooms. We’re for churches. We’re for secretaries and committees who need practical, reliable tools to get the job done—without a steep learning curve or extra hassle. We make it easy to do the work that matters, so you can spend less time worrying about processes and more time focusing on ministry.
